“The problem is we think we have time” – Buddha
Wow, it’s like the most blatant truth that can be slapped right on our faces to leave us astounded and awakened from the Conscious sleep that we’ve been a part of for so long that it’s almost half time, for some more than half. We all have heard this before, both others saying it and it ushering out of our mouth that, “Oh, I’ll do it later”. I being the biggest culprit here, and hopefully, this blog will be of self-help as much as it is can be a tool for your escape from this weakening remark.
So, how do we save us from saying that? But before that let’s dive into why we say that in the first place?
Maybe, because we fail to find time to do that particular activity right now, but when will we have that time, probably never Or maybe, it’s because we’re just being cavalier. Whatever the reason the repercussions are strong. While the cavalier attitude is perhaps for you to handle and has a little window for others to make an impact there, but the time problem is something outside your operational area.
I similarly like you have lots and lots of desirable activities and work list that I wish to accomplish but fail to adhere to for the very reason of not being able to allot the time for those acts. So, one day while I was surfing the internet I bumped into this speech of Rory Vaden on time management at Ted Talk, “How to multiply your Time” and I thought it might help more people trying to accomplish more with their limited time, it can help you get more done for your business, in general life, and at your job. So, let’s dive into it.
Absolutely, never really gave a thought as to why when we have more at our disposal, have amenities that help us stride further with fewer efforts, have more knowledge, and awareness regarding time management do we fail to align our doings with our to-do list. According to Rory, it’s for the simple reason that whatever we have learned so far about time management is nothing more than a flawed theory when applied give only mediocre results which are far from satisfactory.
So, what does he suggests we do instead? Well, he believes that now time management is no more just a logical sum of things we need to solve but has its wings spread to the emotional side as well. Now, filling calendars and making a to-do list of all logical and material things is not the sole criteria of how accomplished we feel with our time investment but also how emotionally tuned we feel when we get something done in the time allotted for it. That means logic one side, the guilt, the happiness, and other emotions equally impact the decision of how we choose to spend our time. The second realization Rory had was that we have been claiming the erroneous idea of managing time because we actually cannot manage the time it’s always moving we like it or not, we can only manage ourselves. So, with this thought, he came up with the idea that would suit our modern dynamics. But before that let’s take a glimpse of the story of time management.
THE LATE 50s AND 60s
In that period it was thought that efficiency is the key to good time management and if you could develop tools for getting things done quickly then you’ll eventually get better at managing time. But it turns out we have developed all kinds of tools that make us faster but still nothing significant has been achieved where good time management is concerned. That’s because the thought though great is flawed with the focus being one dimensional.
THEN CAME THE 80s
Here the focus was two dimensional, where x axis represented urgency and y axis represented important tasks. It was and is still a good approach as it lets us in on what needs to be done right now but even this is not the best model says, Rory Vaden. why? Because all it does is take the item no. 7 from the list to no. 1 which is important but what about the other 6 items on the list, prioritizing only changes the order it does nothing to increase the time so you could suffice every block in it. It’s more of juggling your work rather than getting it all done.
So, that leaves us in need for a modern approach that is refined to meet the requirements of today. One that could help is the multiplier, the three-dimensional thinking where apart from the urgency and importance, there’s one more bracket which is the significance.
So, how does the multiplier system work? It starts at thinking, the first step like in everything starts at shaping your thought process. Instead of lining your crucial to important work for today, see what you can get done today that will leave you with more time tomorrow?
Here it is –
You multiply time by giving yourself emotional permission to do things today that will give you more time tomorrow.
FOCUS FUNNEL – TASKS
Eliminate – Here’s how multipliers are different from the traditional time managing people. While traditionally we keep a to-do list of items and activities we wish to complete on a priority basis, the multipliers eliminate things that are of minimal importance and focus on really the important ones.
Automate – Automation is to time what compounding is to money. Just like compounding takes money to make more of it, automation at start takes time to make more time in future.
Delegate – People don’t delegate because they believe that others cannot do it as well as they do but in reality, everyone with persistent efforts can get better at work.
And finally, you come down to the last question that, is now the best time to get this task done or can you push it to a future date? If yes, it’s time then remove distractions and get on with the task and if no then repeat the cycle after a while and if you find the task going back and forth for long you realize maybe you can eliminate it all together, it was never important or maybe you can automate it or delegate it.
WORK SIMPLE, WORK FASTER
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